Visitors and members of the public who are unfamiliar with the building and procedures are advised that:

(a)      The fire alarm is a continuous loud ringing. In the event that a fire drill is planned during the meeting, the Chair will advise of this.

(b)      Exit routes from the chamber are located on each side of the room, one directly to a fire escape, the other to the stairs opposite the lifts.

(c)      In the event of the alarm sounding, leave the building via the nearest safe exit and gather at the assembly point on the far side of the car park. Do not leave the assembly point or re-enter the building until advised to do so. Do not use the lifts.

(d)      Anyone unable to use the stairs should make themselves known during this agenda item.

The Mayor outlined the emergency evacuation procedure.

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves, their families or friends.

The Chair will ask Members if they have any disclosable pecuniary interests (DPIs) or disclosable non-pecuniary interests (DNPIs) to declare in respect of items on the agenda. Members with a DPI in an item must leave the room for that item and may not participate in the debate or vote. 

Aside from disclosable interests, where a fair-minded and informed observer would think there was a real possibility that a Member might be biased or predetermined on an item, the Member should declare this and leave the room while that item is considered.

Members who are in any doubt about interests, bias or predetermination should contact the monitoring officer for advice prior to the meeting.

No interests were declared.

The Mayor confirmed with Members they had all seen the report and appendices. She referred to the Local Government Reorganisation (LGR) Member briefing that took place prior to the meeting led by the Chief Executive, at which Members had been able to seek clarification and ask questions.

The Leader introduced the report which set out the progress made to date with the LGR and the options open for Swale Borough Council (SBC) to continue the process. He proposed the recommendations which were seconded by Councillor Ashley Wise who reserved his right to speak.

The Leader of the Conservative Group said he was disappointed that option 4C (Swale/Maidstone/Ashford) was not supported by other authorities and highlighted the costs if Swale were to push forward with that option. He said that a single unitary authority would push the public further away and whilst he felt conflicted, he was supportive of the recommendations.

The Leader of the Swale Independents Alliance (SIA) Group, referred to the lack of engagement with residents and said officer time and resource might be wasted if the decision was just ‘rubber-stamped’ by politicians. He said that whilst he preferred option 4B (Swale/Ashford/Folkestone and Hythe), neither were good options, but pursuing option 4C might leave SBC undermined.

The Leader of the Liberal Democrat Group agreed with other speakers and said the options did not reflect what the residents of Faversham wanted. She said the decision was being forced on SBC.

The Leader of the Reform UK Group agreed that it would be wasted resource pursuing option 4C.

The Leader of the Green Group said there was no point in spending additional resource and SBC had little choice.

Other Members were invited to speak and made comments including:

·         Felt strongly that the process was a waste of time, money and resource for all Councils;

·         many commercial and business opportunities would be in stalemate whilst the process was being carried out;

·         the options were appalling;

·         disappointed that SBC had a partnership agreement with an adjoining Council that did not want to work together with SBC going forward;

·         if more options were pursued, it was less likely that SBC’s favoured option would be agreed;

·         nobody wished to spend £80k additional resource;

·         thanked those involved in the work to progress;

·         it was a confusing process, especially for residents;

·         SBC should work with partners that wished to work with them and rule out those that did not;

·         had been through this process many years previously, carried out a consultation and SBC’s preferred option was not agreed; and

·         should be focusing on the recommendation, and on the decision whether to spend £80k to pursue SBC’s preferred option.

The Deputy Leader thanked all those involved for their work and thanked Members for their comments. He acknowledged it had not been easy, would have preferred a greater public engagement and said there had been a rush in considering geographies. The Deputy Leader singled out a previous speaker for their common sense comments and said that if SBC did  ...  view the full minutes text for item 318.